Role Description

• Update attendance records and post updates in WhatsApp attendance group.
• Check physical stock for packaging and raw materials and update stock cards.
• Update logbooks and FGTN for THMS and food product.
• Prepare new punch cards and collect old punch cards.
• Manage staff leave (annual, medical, unpaid and others).
• Calculate operators working hours and overtime.
• Prepare and update monthly and yearly stock take reports.
• Create and update new stock cards and code lists when required.
• Manage and monitor general office and production supplies.
• Handle filing for purchase orders, delivery orders  and invoices.
• Answer phone call, reply emails and handle enquiries.
• Perform ad-hoc tasks as assigned by superior.

Qualification

• Strong skill in Executive Administrative Assistance and Administrative Assistance to ensure seamless office and executive support.
• Proficiency in General Administrative and general organizational tasks for effective office management.
• Excellent interpersonal skill and communication abilities to collaborate with team members and stakeholders effectively.
• Attention to detail, time management and the ability to work in fast-pace environment.
• Previous experience in an administrative or executive support role is an advantage.
• Proficiency in relevant software tolls such as Microsoft Office Suite (word, excel PowerPoint, etc).
• Bachelor’s degree in Business Administrative or related field is preferred.