About the Role:

We are seeking a proactive and detail-oriented Admin Executive to support our Business Development Department in a fast-growing biotechnology and healthcare company. The ideal candidate will be responsible for managing administrative tasks, coordinating business activities, and ensuring smooth operations to support the department’s strategic initiatives.

If you are a highly organised individual with a passion for supporting business operations in the biotechnology and healthcare industry, we invite you to apply for this role.

Job Descriptions:

Administrative Support:

• Provide administrative assistance to the Business Development team, including scheduling meetings, managing calendars, and handling correspondence.
• Prepare reports, presentations, and documents for internal and external stakeholders.
• Maintain and organise business development records, contracts, and agreements.
• Perform other incidental clerical duties such as receiving and sorting mails, handle telephones inquiries, attend to walk-in vendors, visitors, customers, etc.

Coordination & Communication:

• Liaise with internal departments, external partners, and stakeholders to facilitate business development activities.
• Assist in drafting and reviewing meeting minutes.
• Follow up on action items from business meetings and ensure timely execution.

Project & Event Management:

• Only when applicable.
• Support the team in organising conferences, business events, and industry networking activities.
• Assist in tracking key business development projects and maintaining progress reports.

Data & Market Research:

• Conduct basic research on market trends, competitors, and potential business opportunities in the biotechnology and healthcare sectors.
• Maintain an organised database of clients, investors, and business contacts.

Financial & Procurement Support:

• Assist in processing invoices, claims, commission payout documents and budget tracking for the Business Development department.
• Coordinate with finance and procurement teams for vendor management and purchases related to business development activities.

Job Requirements:

• Degree/Diploma in Business Administration, Biotechnology, Healthcare Management, or a related field.
• Excellent communication and interpersonal skills, diplomatic and discreet.
• Strong organisational and multitasking abilities.
• Proficiency in Microsoft Office.
• Attention to detail with a proactive and problem-solving mindset.