1. To assist in the daily operations of the Procurement Department
2. To handle all purchasing duties including liaising with external vendors and suppliers, request for quotes, order confirmations, and deliveries
3. To perform supplier sourcing, evaluation, assessment and selection, negotiation, performance monitoring, vendor relationship management, and continuous improvement for the company
4. To work closely with suppliers and forwarding agents/logistics team to coordinate timely delivery of all products purchased including follow-up shipments schedules, shipment clearance, and inventories control
5. Alert on shipment deliveries and update on necessary improvements internally
6. To follow up on suppliers’ payment with the Accounts department
7. To apply import permit for overseas shipments
8. To maintain up-to-date shipping, logistics, and its related knowledge for shipping efficiency
9. To perform data analysis for improvements in purchasing and warehouse operation
10. To generate monthly purchasing report and department expenses report
11. To assist in monitoring and managing stock levels
12. To monitor warehouse storage space for optimum inventory in the warehouse
13. To work closely with internal departments on a day-to-day basis
14. To organize and maintain an efficient filing system for the Procurement department
15. To ensure proper documentation is recorded, maintained and updated in the system
16. To support and perform any ad-hoc tasks as assigned by HOD and The Management